2017 VENDOR INFORMATION SEPTEMBER 2, 2017 - ALBEMARLE ROAD REC. CENTER - BASEBALL FIELD
East Side Block Music Festival will be held in Charlotte, NC on Saturday, September 2nd (Labor Day Weekend) at the Albermarle Road Recreation Center from 12:00 pm until 5:00 pm. This fun filled, educational and uplifting event includes entertainment throughout the day featuring national recording artist, local performers, food & merchandise vendors, health fair, exhibitors & more! The event is sponsored by the Arts and Science Council, Mecklenburg Park & Recreation and organized /produced by Dapper Street Productions for the Arts.
PLEASE READ GUIDELINES BELOW BEFORE REGISTERING
**THIS IS AN OUTSIDE EVENT**
VENDOR GUIDELINES Please read all rules and guidelines below. Then click on REGISTER NOW (left) to complete registration form. If you have questions please feel free to contact us BEFORE completing form. VENDOR SPACES:
Merchandise and exhibitor booth space is 10” X 10’;
Food vendor space is 15“ X 10”
MOBILE FOOD TRUCK ONLY:
All vendor equipment, displays, stands, tents, tables and supplies must be provided by vendor and contained within this space. Spaces are very limited and available on a first-come, first-served basis;
All vendor spaces are outside.
VENDOR FEES & PAYMENTS:
Merchandise vendor: $80
Food Vendor: $150
~ NO TENTS OR TABLES WILL BE PROVIDED. All payments are Due by August 4th ~ Vendor understands and agrees that he or she will assume full responsibility for all taxes, licenses etc. including sales tax on items sold.
Booth vending times are from 12 pm until 5:00 pm.
Set up begins at 9:00 am. No vendor will be permitted to set up prior to this time.
Set up must be complete by 11:30 pm; breakdown must be completed by 6:30 pm.
Food vendors should have menus approved to ensure a variety of food choices.
Mobile food units ONLY.
This is an OUTDOOR EVENT. Merchandise Booths will be on the field surrounding the performance stage. Food trucks will be in the parking lot right next to the field. In case of a rainy day, Stage, vendors and food trucks will set up in the parking lot.
POLICIES AND PROCEDURES:
Vendors will comply with all laws, ordinances, orders, decrees, rules and regulations of any lawful authority, agency or government unit which apply to the use of their vending during the Festival, and agrees to indemnify and hold harmless the organizers, its officers, directors, representatives, employees, agents, volunteers and sponsors for any penalties, fines, costs, expenses or damages.
Vendors assume all responsibilities for any loss, damage, claim or other injury to the vendor, his or her employees, agents or representatives, or to any property or goods of the same, whether caused by fire, theft, act of God, accident or any cause whatsoever, for the period the vendor or his or her property or goods occupy the site and shall indemnify and hold harmless the Festival, Dapper Street Productions, City of Charlotte & their employees, agents and representatives from any and all such loss, damage, injury or other expense relating thereto.
The Festival will not refund any fees/expenses in the event of adverse weather.
Vendor must restore space to its original condition. Cooking oil must be removed from the site during break down and cleanup. Trash must be put in receptacle.
Vendors will not distribute literature or provide any advertisement for any organization unless literature or advertisement is approved by the Festival staff.